Fleet Management Software in India

There are many a software solutions for management of a fleet of commercial vehicles in India, SwiftFleet is one of them. An excellent Online Fleet Management application that allows company managers to keep a watch over their vehicles, drivers and trips at all times and can be a major factor for company’s success irrespective of the size of their fleet. It is an online Logistics ERP available in Fully Owned Or Subscription based SaaS versions helping in Vehicle, Inventory, Assets and Operations Management for a Fleet of any size.

SwiftFleet has some wonderful features to help its users run their transportation business, a brief about them:

1. Vehicle Management:
   

• Vehicle Accident & Replacement Tracking
• Dynamic Vehicle Availability Status checking
• Leased vehicle management (manage EMI)
• Vehicle document management and renewal alerts.
• Real time tracking of the location of the vehicles (Supported)
• Track income and expense on a particular vehicle or the entire fleet

2. Booking Management:
   
   
   

• Detailed ledgers generation and updation with captured details of bookings.
• Booking details with Vehicle & Delivered Product info under the booking.
• Incentive/penalty computing.
• Automatic ledger updating as and when debit/credit entries are done.
• Generate POD challan.
• Auto-generated Trip Card.
• Details of required/remaining fuel in Vehicle and current accounting status of the vehicle/driver.
• Route/Vehicle/Additional expenses under the booking.

3. Repair & Maintenance Management:
   
   
   

• Vehicle Spare parts Replacement Tracking
• Comprehensive tracking of Maintenance work on vehicles
• Vehicle Utilization (Hours of Service from Total Availability)
• Track comprehensive warranty expiration dates by time/meter
• Receive alerts about next scheduled maintenance of your vehicles.

4. Users Management:
   
   
   

• Multiple Create/Remove Users under the Company.
• Authority/Accessibility to Users.
• Ability to Generate Notifications via SMS, E-mail.

5. Inventory Management:
   

• Inventory Tracking
• Stock Movement across Warehouses
• Inventory Item Status w/Barcode Scan Support
• Purchase Order Price Cap and Preferred Vendors
• List of available spare parts with manufacturing detail, complete part name and number

6. Tyre Inventory Management:
   
   
   

• Customized Exhaustive reports of tyres
• Track all casings through the re-treading process
• Functionality that helps you capture data for each tyre
• Comparative analysis based on Brand-Relative positioning of tyres etc.
• Forecasting Mileage of the tyre based upon its current Non Skid Depth.

SwiftFleet offered solutions:

1. Fleet Asset Warranties Management
2. Task Planning and Scheduling
3. Provision of adding Drop list Categories and Customer Defined values across the application
4. Exhaustive yet User Friendly Reports
5. Export Data in CSV, Excel, Txt or PDF formats
6. Vehicles / Assets Details including Purchase, Insurance, Disposal, etc.
7. Bookkeeping and Accounting along with Fleet & Assets Management
8. Customized Invoicing and auto updation of corresponding ledgers (customer/Vendor/Vehicle etc.)
9. Profit and Loss Calculation/Determination
10. Expense Records (Loan, Insurance, Tolls, Challans, Miscellaneous etc.)
11. Maximizing vehicle deployment
12. Uninterrupted Meter Reading
13. Paperless and Mobile Fleet Management
14. Preventive/Predictive Maintenance (PM)
15. Fuel Management
16. Tyre Management
17. Complete Parts Inventory Management
18. Vehicle Life cycle Optimization and Replacement Analysis
19. Generate an audit trail as to what happened to what.
20. Multi-Organizational operations management
21. Identify how vendor’s parts and services perform in the context of Fleet’s operations.
22. Workorder/Purchase Order management

Why SwiftFleet is The Best Fleet Management Software in India?

SwiftFleet aims to streamline your logistics operation along with fleet asset management, reduce downtime and maximize your cost-per-kilometer savings. It intends to be an End-to-End solution for any player operating in the SCM segment. We know that “Vehicle” is “The Pivot” around which the Surface Transportation business revolves thus with a fully managed fleet the capacity planning and utilization can be performed better and faster, hence, through such efficiency, more time and money could be saved with increasing levels of operations.

  

Fleet Management Software in India

Post by SwiftFleet.

Save Time With The High-End Fleet Management Software

What would you do if you had extra time during a workday? Would you take care of the day-to-day tasks or handle the critical fleet operations and eat up a good portion of the day. But it is always the New Ideas and the Policies that come to your rescue. It is required to be involved with routine operations but we all agree that it is the fresh ideas, new initiatives, supporting policies which help to keep a fleet competitive and productive amongst its peers. All you need is the Time to make it happen.

The fact is that the time is limited in a workday and you're probably overloaded with responsibilities. With the huge set of responsibilities, managing a productive fleet can sometimes go beyond all possibilities. But then, there's a way to make it POSSIBLE! We can opt for an automated solution but here caution needs to be taken in selection of the application – NO Generic or Customized for Others solution will help. As every business has its own work culture and unique requirements hence a proper assessment of the solution to pick needs to be made. Some of the tips that implement a High-End Fleet Management Software System can save quality time and allow you to get more done with less goes as:

1. Save the time on Communication

This is Huge and Important. If you do not have any type of email automation, or at least an easy method to notify your staff with the upcoming events, tasks in hand, fleet maintenance schedules, registrations, warranties that are about to expire or even about the expiring certifications, then you're definitely missing out on a huge opportunity to make your life easy. A Fleet Management Software like “SwiftFleet” will not only improve productivity and simplify processes so that the issues that have long been neglected can be taken care of.

You need to think about how long it takes to write and email or to make a phone call to let the employees know about the upcoming events. It probably doesn't take too long but an average of this add up is a big number. It would be good if you could get something that was easy to use and could manage your tasks and fleet more efficiently. Something that could automatically update the information and also send emails to the concerned parties, further even track if concerned persons have acted upon the task or not after a definite time had elapsed.

Due to lack of communication, perhaps you didn't get the time to look into vendor pricing in depth for years but it has always been on the list. With the extra time that you get on using this software, you could now analyze and compare services in detail between your vendors. Perhaps a good communication and understanding between you and your vendors will only save a few thousand bucks for the company and it's always a good thing.

2. Save the time on searching vehicle and historical Records

How do you or your employees currently look up the repair history on an equipment? Spreadsheets?

Instead, use the new Fleet Management Software that gives you instant access to everything right from the repair history to depreciation data for all the vehicles. And when a fleet starts running from a few hundreds to thousands, it becomes all the more difficult to manage well without it. Digging through the files or updating massive spreadsheets is not only time consuming but also unproductive. A large portion of the time can be saved with the software and it recollects the historical data once it is in the system.

There is no longer guessing of ways and you will be able to find information very fast and at a level that is beyond your own imagination when you make use of Spreadsheets. There are a couple of examples:

• Quickly compare a troublesome vehicle's repair history to other similar vehicles. You could from the same source investigate the faulty parts, missed preventive maintenance, driving behavior and all the other causes.
• Grouping and sorting information in almost any way. A few clicks are able to turn a simple equipment cost report into an expense summary by a department that are sorted out by the expected retire dates of the vehicle.
• You can effortlessly view the total cost that has been spent on a vehicle over a specific time period. The vehicles can be easily grouped by location and department.
  
  

3. Configure the Software to get the things done even more Quickly

If you have already implemented the Fleet Management Software, you have probably run across different ways in which you expect your software to work. You could add more to its functionality so that it can perform even better. You can save a lot of time if you can adapt the system to work like you do.

A Fleet Management System like “SwiftFleet” is flexible and configurable.

Conclusion:

All of the above are just a few ways that are used by Fleet Managers and Administrators to save ample time and make the most out of their work, easily trough an effective Fleet Management Software.

The chances are that you will witness an increase in productivity.