Some common myths about Fleet Tracking System

If you manage a fleet of vehicles, running it efficiently is a must. Fleet Tracking Systems have burst onto the market, making it very difficult for the companies to know what provider they should go with. Are you still having the misconception that fleet tracking costs you more time and money to implement, then you are missing out on a huge competitive advantage.

Here are the common myths related to Fleet Tracking Systems:

1. All the systems are the same:
   

It is true that many providers offer similar features, but what is really important is the vision statement of the company. You should choose a business that will grow with you, allowing you to add another asset category when you are ready. While many companies have great products, their service and technical support after the sale do no back up the product.

2. Too Expensive:
   

Have you ever heard of the phrase you have to spend money to make money? The same methodology is applicable here when you purchase a Fleet Tracking System. Although there is an upfront cost of purchasing and installing the hardware and the software, but within the next few months you will witness a turnover. Despite the popular belief, you can increase profits with tracking systems and maintain a safer, more efficient fleet.

3. It is unnecessary, we can use cell phones:
   

Many companies think that they can easily stay updated on driver location, job status etc. by simply making use of a cell phone to communicate back and forth. However, this is actually an inefficient method and in some cases illegal. With a Fleet Tracking System you can instantly locate all your drivers on a single screen without ever having the need to pick up a phone. With this data, you can easily respond to customer call instantaneously by knowing the accurate delivery and arrival times.

4. Not Necessary for a small fleet:
   

You may think that a Fleet Management Software is not needed to manage a smaller fleet, but there is always a room for improvement. All the little things add up and will help to boost the bottom line.

5. It will take too much time to learn and to manage:
   

Initially, installing and learning the system may take some time. However, once you are trained to use it the time saving result is seen. Any person who is handling this software needs to know it inside out to ensure your company is utilizing its full potential. Even if you do not have the time and resources to manage the system, you can always spare some time to edit it. The most important thing to remember is that implementing a system will require a process change that both you can your employees are willing to embrace for it to work properly.

 

Save Time With The High-End Fleet Management Software

What would you do if you had extra time during a workday? Would you take care of the day-to-day tasks or handle the critical fleet operations and eat up a good portion of the day. But it is always the New Ideas and the Policies that come to your rescue. It is required to be involved with routine operations but we all agree that it is the fresh ideas, new initiatives, supporting policies which help to keep a fleet competitive and productive amongst its peers. All you need is the Time to make it happen.

The fact is that the time is limited in a workday and you're probably overloaded with responsibilities. With the huge set of responsibilities, managing a productive fleet can sometimes go beyond all possibilities. But then, there's a way to make it POSSIBLE! We can opt for an automated solution but here caution needs to be taken in selection of the application – NO Generic or Customized for Others solution will help. As every business has its own work culture and unique requirements hence a proper assessment of the solution to pick needs to be made. Some of the tips that implement a High-End Fleet Management Software System can save quality time and allow you to get more done with less goes as:

1. Save the time on Communication

This is Huge and Important. If you do not have any type of email automation, or at least an easy method to notify your staff with the upcoming events, tasks in hand, fleet maintenance schedules, registrations, warranties that are about to expire or even about the expiring certifications, then you're definitely missing out on a huge opportunity to make your life easy. A Fleet Management Software like “SwiftFleet” will not only improve productivity and simplify processes so that the issues that have long been neglected can be taken care of.

You need to think about how long it takes to write and email or to make a phone call to let the employees know about the upcoming events. It probably doesn't take too long but an average of this add up is a big number. It would be good if you could get something that was easy to use and could manage your tasks and fleet more efficiently. Something that could automatically update the information and also send emails to the concerned parties, further even track if concerned persons have acted upon the task or not after a definite time had elapsed.

Due to lack of communication, perhaps you didn't get the time to look into vendor pricing in depth for years but it has always been on the list. With the extra time that you get on using this software, you could now analyze and compare services in detail between your vendors. Perhaps a good communication and understanding between you and your vendors will only save a few thousand bucks for the company and it's always a good thing.

2. Save the time on searching vehicle and historical Records

How do you or your employees currently look up the repair history on an equipment? Spreadsheets?

Instead, use the new Fleet Management Software that gives you instant access to everything right from the repair history to depreciation data for all the vehicles. And when a fleet starts running from a few hundreds to thousands, it becomes all the more difficult to manage well without it. Digging through the files or updating massive spreadsheets is not only time consuming but also unproductive. A large portion of the time can be saved with the software and it recollects the historical data once it is in the system.

There is no longer guessing of ways and you will be able to find information very fast and at a level that is beyond your own imagination when you make use of Spreadsheets. There are a couple of examples:

• Quickly compare a troublesome vehicle's repair history to other similar vehicles. You could from the same source investigate the faulty parts, missed preventive maintenance, driving behavior and all the other causes.
• Grouping and sorting information in almost any way. A few clicks are able to turn a simple equipment cost report into an expense summary by a department that are sorted out by the expected retire dates of the vehicle.
• You can effortlessly view the total cost that has been spent on a vehicle over a specific time period. The vehicles can be easily grouped by location and department.
  
  

3. Configure the Software to get the things done even more Quickly

If you have already implemented the Fleet Management Software, you have probably run across different ways in which you expect your software to work. You could add more to its functionality so that it can perform even better. You can save a lot of time if you can adapt the system to work like you do.

A Fleet Management System like “SwiftFleet” is flexible and configurable.

Conclusion:

All of the above are just a few ways that are used by Fleet Managers and Administrators to save ample time and make the most out of their work, easily trough an effective Fleet Management Software.

The chances are that you will witness an increase in productivity.